6 Tips on Building an Employee Friendly Workforce Schedule in 2020

For many managers, creating a work schedule that’s balanced and fair is a seemingly impossible task. From managing employee fatigue, manually processing requests, managing budgets, accurately anticipating scheduling needs, filling shifts when no-show occurs, and maximizing productivity. It comes off as a tall order. 

Until now. 

With the perfect work schedule in place, your business runs smoothly and efficiently while keeping your team happy and satisfied. But how is any of this attainable? We answer that and more in the tips outlined below.

6 Tips on Building an Employee Friendly Workforce Schedule in 2020

1. Keep projections accurate

Workforce scheduling requires accurate projections. Managers must be able to accurately anticipate and forecast the number of hours staff needs to get the job done. 

In your projections, take the following into consideration: business growth, holiday peaks, and fluctuations in sales to accurately adjust staffing projections. If and when the situation should change, be sure to fine-tune the schedule.

2. Balance is a must

Without proper balance in your workforce scheduling, things can take a turn. If too many new hires or inexperienced workers are on the schedule for the same shift, you’ll only be faced with unwanted stress and dissatisfied customers. There must be a balance of “new” and “experienced” employees scheduled for any given shift. 

3. Use an online solution

Just about everything is automated these days, so why shouldn’t your workforce schedule be as well? It helps make the entire process easy, accurate, and simple to access for you and your employees. 

What is a scheduling app? Finances Online sum it up best, “Employee scheduling software is a workforce and scheduling management platform that helps owners and managers administer their hourly workers. Automating the process of creating schedules produces consistent results, manages labor costs, increases productivity, and improves workforce satisfaction. Its core function allows auto-assigning shifts, automating notifications for new schedules and shift changes, clock-in and clock-out features, timecard creation, and payroll file importation.”

Connecteam offers a free scheduling solution for all business sizes and types. 

While on-the-go, you effectively get the entire schedule done while managing your employees’ everyday jobs and shifts. Create single, multiple, or team shifts with calendar view and drag & drop options, set recurring shifts, or dispatch jobs. Use the GPS status updates for visual job progress, and include a location for quick navigation, notes with a free text description, and file attachments for employee collaboration.

Learn more about Connecteam in this short video.

As mentioned, Connecteam has a free for life plan or you can get started for just $29/month for up to 200 users – this saves you a ton of money as you aren’t paying per user. Connecteam is easily the most affordable workforce scheduling solution in the market.

4. Finish the schedule ahead of time

Time plays a big part in creating an effective schedule. Some states even have predictive scheduling laws in place where managers must provide the schedule two weeks in advance. Whether or not you’re obligated to do so, all managers should work off the same basis and provide the schedule as far in advance as possible. 

This allows your team to schedule their personal life around their work-life in a healthy way.

5. Cater to all employees

Creating an effective workforce schedule can’t be done right if you don’t know your employees well enough. Consider that employees with kids might want more day shifts, when their kids are at school, and college students might prefer night or weekend shifts.

When you create a schedule that works well for everyone, you have much happier and productive employees which only leads to better customer service.

6. Shift changes should be easy

Don’t have a dozen hoops in place just so your employees can swap shifts. Things happen unexpectedly all the time so be flexible and understanding. Above all, have crystal clear procedures in place to avoid confusion. Make it clear who needs to know about scheduling changes and how much time is needed in advance to process a change.

The bottom line…

By implementing the points we presented above, you can easily create a friendly and enjoyable work environment. All of which leads to happier employees and happier customers. Now that sounds like a win-win to us!

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